Job Check
Executive Secretaries and Executive Administrative Assistants
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
10 main tasks · most important first
Your main tasks and AI
Importance- 01Manage and maintain executives' schedules.AI could speed this up, with extra tools
- 02Make travel arrangements for executives.People already use AI for this at work
- 03Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.People already use AI for this at work
- 04Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.AI could speed this up, with extra tools
- 05Answer phone calls and direct calls to appropriate parties or take messages.AI could speed this up, with extra tools
- 06Prepare responses to correspondence containing routine inquiries.People already use AI for this at work
- 07Open, sort, and distribute incoming correspondence, including faxes and email.AI could speed this up a lot
- 08Greet visitors and determine whether they should be given access to specific individuals.Mostly human for now
- 09Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.AI could speed this up, with extra tools
- 10Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.People already use AI for this at work
Tasks from O*NET® 31.0 (US Department of Labor, CC BY 4.0, changed by us), most important first. “Already use” comes from Anthropic’s data on real work chats with Claude; “could speed up” from task ratings made with GPT-4 in 2023.
Four studies, side by side
None is a forecast of job loss23%of this job’s work time goes to tasks that people already do with Claude at work, counting tasks where AI only helps as half (2026).Anthropic, 2026
65%of this job’s tasks an AI model could do in half the time, counting tasks that need extra tools as half (rated in 2023).Eloundou, Manning, Mishkin and Rock, 2023
Above 83% of jobsin how often and how well AI helped with this job’s work in Microsoft Copilot chats (2024 data).Microsoft Research (Tomlinson et al.), 2025
Above 37% of jobsin how much of this job’s physical work robots have been shown to do, from factories to homes (2026).Anthropic, 2026
Your human edge
The main tasks with no real AI use seen and no big speed-up expected. This is where your skill counts most today.
- Greet visitors and determine whether they should be given access to specific individuals.